Common Phrases
The Common Phrases feature allows you to save time when entering documentation by allowing you to create, store, and reuse your commonly used phrases. Additionally, if your administrator has configured any Global Common Phrases, they will be listed as well.
To use this feature, place your cursor in the text box where you'd like to input the common phrase and press the F2 key on your keyboard.
- Begin typing the phrase you're searching for in this field. The results list will be filtered accordingly (based on the actual phrase and any tags you have entered). You can also type a new phrase to be added to your list.
- Click the Add To List button to add your newly entered phrase to your personal list of common phrases.
- You can also add Tags to your phrase that facilitate easier searching.
- The list will show any matching results. Click the column headers to sort your list as needed.
- Choose to display Personal (phrases you created for your self), Global (ones your system administrator has created for you), or both.
- When you highlight a result in the list and press the Select button, the selected phrase will be added to the text box. The Common Phrases form will remain open so that you may select additional phrases.
- When you highlight a result in the list and press Select & Close, the selected phrase will be added to the text box and the Common Phrases form will close.
To Delete or Edit an existing phrase, locate it in the search results and right-click an entry. You will be presented with the option to either Delete or Edit.
